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Vacancy Detail

TitleAdmin Assistant
Department/Grade LevelLiverpool International Academy
SubjectLiverpool International Academy
Employment Statusfull-time
Eligible Applicantssaudi-national
Position Start Date01-08-2024
Application Deadline31-07-2024
Vacancy CodeVAC-00100


Provide excellent customer service and support our team with general operations across our academy, which operates across multiple sites across Saudi Arabia. If you believe that you have the personality, experience and qualifications required for the role then the world’s greatest football family is waiting for you to submit your application.

Job Duties

  1. To respond to all enquiries consistently and reliably from future and current members enrolled within our academy, through all our platforms. (WhatsApp, phone, email, TeamApp, social media)
  2. To efficiently manage the online registration system.
  3. To manage updates to our website and other platforms 
  4. To regularly liaise with the head of the coaching team with regards to feedback and enquiries related to on-field activities 
  5. Management of kit stock collection, and distribution
  6. To support the regular academy marketing campaigns.
  7. Daily sessions attendance from coaches and reporting this to head coach in the assigned location
  8. To manage communication of academy updates and scheduling through our academy TeamApp
  9. To maintain positive relations with all members, staff, and partners across the academy
  10. To manage the sharing of online academy resources
  11. Management of schedule changes and cancellations as and when they occur
  12. Management of reports across academy sites and groups
  13. To complete all LFC online training
  14. To support with regular posts to social media if needed when approved by marketing and head coach
  15. Support with the arrangement of printing of certificates, feedback forms, and other academy resources
  16. Arrangement of certificate and feedback form collection with members if they missed events
  17. To assist with the coaching team with Arabic translations when necessary
  18. To attend activity at the beginning of terms for the purpose of face-to-face communication with new members
  19. To be able to take photographs of activity when advised by the head coach
  20. To post ‘stories’ to academy social media when advised/approved by the head coach
  21. Any other general administrative duties as and when required

Qualifications and Knowledge

  1. Relevant administrative qualifications
  2. Experience of working in a professional environment

Experience and Skills

  1. Punctual and professional
  2. IT literate
  3. Excellent communication and organization skills
  4. Ability to maintain discretion and confidentiality
  5. Trustworthy, reliable & approachable
  6. Analytical and problem-solving skills with the ability to prioritize tasks
  7. Flexible to the needs of the business
  8. Sound knowledge of all Microsoft applications
  9. Experience of working in a professional environment
  10. To have flexibility between remote and on-site work

Open Application

Please apply here if you are unable to find a suitable vacancy and interested to be considered for future vacancies.

Please contact us at ipscareers@ipsksa.com if you face any problem with completing the job application.