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Vacancy Detail

TitleHead of School Assistant
Department/Grade LevelAdministration
SubjectAdministration
Employment Statusfull-time
Work Days / HoursSunday - Thursday/ 7:15AM-3:45PM
Eligible Applicantssaudi-national
Position Start Date01-12-2021
Application Deadline31-01-2022
Vacancy CodeVAC-00076

Summary

 To work in collaboration with Senior Management to provide high level assistance in daily school business operations.

Job Duties

  1. Providing information and application package to prospective students and their parents

  2. Providing support in oral translation during meetings/ documents, letters translation 

  3. Admin assistant to the Head of School

  4. Enter, maintain and update students information in Admin plus

  5. New admission data entry

  6. Access Noor system to print out report cards and other student’s documents 

  7. Preparing enrollment/acceptance letters

  8. Preparing and printing of documents for student withdrawal/ check out

  9. Preparing and printing of documents for Seniors graduates 

  10. Answering and redirecting phone calls, taking messages

  11. Greeting parents and visitors to the school

  12. Setting up appointments for the Director as needed

  13. Maintaining the ambiance of  the admission office 

  14. Distributing letters/ announcements

  15. Assist with organizing graduation ceremony 

  16. Perform additional, related duties as assigned.

  17. Minutes recorder in ELT meetings 

Qualifications and Knowledge

  1. Bachelor degree 

  2. Knowledge and experience with school administrative responsibilities and general secretary skills

Experience and Skills

  1. Strong English Language skills

  2. Clear and concise writing ability

  3. Good communication skills and able to make presentation comfortably

  4. Good interpersonal skills to work with faculty and administration

  5. Independent working habits

  6. Ability to analyze and synthesize

  7. Strong organizational skills

  8. A positive, cooperative attitude

  9. Creativity and resourcefulness

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Please contact us at ipscareers@ipsksa.com if you face any problem with completing the job application.