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Vacancy Detail

TitleAdministrative Assistant
Department/Grade LevelBoys School Administration
Employment Statusfull-time
Work Days / Hours7:15 AM - 3:30 PM
Eligible Applicantssaudi-national, dependent
Position Start DateImmediate Start
Application Deadline20-11-2024
Vacancy CodeVAC-00044

Summary

The Administrative Assistant performs a variety of administrative tasks, including providing assistance to Principals and students, assisting in daily school needs and managing students attendance and school database.

Job Duties

  1. Answering parents and students inquiries on admin@ipsksa.com email 
  2. Providing support in oral translation during meetings
  3. Students attendance and attendance letters 
  4. Morning Duty for tardy students
  5. Admin assistant to academic administrators (Principals)
  6. Issuing, printing, copying, and filing student report cards
  7. Typing, copying, distributing, handling dictations of letters and other announcements
  8. Sending emails and announcements to parents, teachers, and students (from HoS, STUCO, admin staff, and teachers
  9. Updating G6-12 parents emails list
  10. Attend dismissal duties to direct students and contact late students' parents. 
  11. Dismissing students from class early if requested by parents, and delivering items to students
  12. preparing class lists per teacher per classroom for fire drills, teachers and admin lists with the mobile numbers, preparing exit maps and ensure each class has a printed map with emergency sheet
  13. Preparing parent teacher conferences list and assist parents during PTC day
  14. Perform additional related duties as assigned.

Qualifications and Knowledge

  1. Bachelor degree (minimum)
  2. Knowledge and experience with general school administration office and international schools environment              

Experience and Skills

  1. Bilingual speaker, proficient in both Arabic and English
  2. Strong English Language communication skills.
  3. Good interpersonal skills to work with faculty and administration
  4. Active listening skills
  5. Attention to detail
  6. Independent working habits
  7. Strong organizational skills
  8. A positive, cooperative attitude
  9. Creativity and resourcefulness
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Please apply here if you are unable to find a suitable vacancy and interested to be considered for future vacancies.

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Please contact us at ipscareers@ipsksa.com if you face any problem with completing the job application.