IPS Co-Academic Activities Program (CAP)

The IPS team is proud and excited to launch the Co-Academic Activities Program (CAP) for the academic year 2025–2026.

Through this program, our students will have the opportunity to explore new experiences, unlock their creativity, and develop skills that go beyond the classroom. From fostering teamwork and building leadership to inspiring innovation and self-confidence, CAP is more than just activities; it is a journey of growth that prepares our Falcons to soar higher than ever.

We are proud to grant our students this opportunity to learn, create, and shine in new ways.

Vision and Mission

Vision Statement 

A program that inspires our learners to lead a healthy active lifestyle, guide creative activities, grow, and reach their full potential by offering a diversity of fun and vital learning opportunities in a safe environment. 

Mission Statement 

Inspire children to thrive.

Administration of Programs

Hours of Operation

• Clubs will run from 3:00 PM to 3:45 PM
• Mondays are assigned for the Primary clubs.
• Wednesdays are assigned for the Secondary clubs.

Program Information 

•  The program offers three sessions during the Academic year. 
• The dates and length of each session will be determined at the beginning of each year based on the Academic Calendar.
• Clubs are cancelled during holidays.
• Secondary clubs are cancelled during the exam period. 

The Program: 

• Provides a variety of sports activities, mental and physical health -experiences, performing arts, academic support, and STEAM projects. 
• Provides a safe environment for learners to thrive. 
• Is student-centered and is run by staff members.
• The ratio is 10 students to 1 teacher. 
• Some clubs require a participation fee, assigned by the club facilitator. 

Attendance and Dismissal Policy

• Pick Up: Students must be picked up on time at 3:45 pm. There is NO supervision provided beyond activity time.
• School Hours: Please arrange transportation for your child before their scheduled club, as the office closes at 4:00 pm.
• Club Removal: If a student has 2 late pick-ups, after 4:00 pm, they will be removed from the club. 
• Siblings: We do not provide sibling supervision when a brother or sister is involved in clubs/athletics. Siblings who do not attend a club must leave at the regular dismissal time.
• Students are not permitted to attend clubs if they missed that school day for absence.
• Dismissal Point: Gate 2 only

Important Notes: 

• Students will be allowed to change clubs ONLY during the Drop/Add period, which is the first week of each session. 
• Clubs will NOT be counted as an extracurricular activity in the report card if a student misses more than two periods per session.  

Enrolment Procedures. 

• Parents will be required to sign up their child through the After-School Club website links. 
• After registration, a confirmation email will be sent to parents before the start of the clubs to confirm their child's place in the 
• Exceptions to the signup deadline will be made only for emergency or medical excuses.  
• By enrolling the child, parents would have given their consent.

Payment Policy 

• Some clubs require a participation fee, assigned by the club facilitator. 
• The club instructor will collect payment during the first session.
• Funds will be allocated to the instructors for purchasing supplies.
• If fees are not settled on time, the student will be removed from the club.

Discipline Policy

• Students attending clubs are expected to follow the school's discipline policy. 
• Students may be removed from the program due to poor academic performance or behaviour issues at school. 

Medical Emergencies

• Nurses are present on campus in case of any medical emergencies. 
• Normal Medical policy will be followed during club time. 

Fire and Crisis Drills

• School protocol will be followed. 

IPS Co-Academic Activities Program (CAP) SESSIONS’ DATES FOR 2025-2026

Term 1 Schedule

• Duration: 28th September to 30th November 2025
• Total Sessions: 9

Week 1 – beginning Sunday, 28 September 2025

• Monday, 29 September 2025
• Wednesday, 1 October 2025

Week 2 – beginning Sunday, 5 October 2025

• Monday, 6 October 2025
• Wednesday, 8 October 2025

Week 3 – beginning Sunday, 12 October 2025

• Monday, 13 October 2025
  Wednesday, 15 October 2025

Week 4 – beginning Sunday, 26 October 2025

• Monday, 27 October 2025
• Wednesday, 29 October 2025

Week 5 – beginning Sunday, 2 November 2025

• Monday, 3 November 2025
• Wednesday, 5 November 2025

Week 6 – beginning Sunday, 9 November 2025

• Monday, 10 November 2025
• Wednesday, 12 November 2025

Week 7 – beginning Sunday, 16 November 2025

• Monday, 17 November 2025
• Wednesday, 19 November 2025

Week 8 – beginning Sunday, 23 November 2025

• Monday, 24 November 2025
• Wednesday, 26 November 2025

Week 9 – beginning Sunday, 30 November 2025

• Monday, 1 December 2025
• Wednesday, 3 December 2025

General Information

• Program Name: IPS Co-Academic Activities Program (CAP) – 2025–2026 – PCo/MKa

Club Days & Times:

• Primary (Grades 1–5): Monday | 15:00 – 15:45
• Secondary (Girls, Grades 6–12): Wednesday | 15:00 – 15:45
• Secondary (Boys, Grades 6–12): Wednesday | 15:00 – 15:45

Register Here – IPS CAP 2025–2026

• Term 1: 28 Sept – 4 Dec 2025
• Term 2: 11 Jan – 10 May 2026

Registration Information

• How to Register: Through the IPS Website - Register Here
• Opens: Thursday, 19 Sept 2025
• Deadline Primary School: Sunday, October 5, 2025. (Trial week included before final lists)
• Deadline Secondary School: Wednesday, October 8, 2025.  (Trial week included before final lists)
• First-Come, First-Served: Enrollment is secured only after registration.

Swap/Withdraw Policy:

• Allowed only within the first week
• Same-day registration does not permit same-day attendance
• Withdrawals should be requested by email: admin@ipsksa.com

Safety & Operational Information

Dismissal Point: Gate 2 only

Pick-Up Time: 3:50 pm sharp (no supervision beyond club time)

Office Closing Time: 4:00 pm

Siblings: No supervision for siblings not enrolled in a club; they must leave at the regular dismissal time
 

We look forward to an exciting and productive year filled with wonderful learning opportunities for our students through the IPS Co-Academic Activities Program (CAP).